Done!

Naming files and documents in a good way is quite an art. A common mistake many people make is to name files and documents in a far too impractical way when they want to save different versions of the same document. In this episode, the 517th, I share how do it clearly and efficiently instead. How have you decided to name versions of files at your company? Write to me and share your method or syntax. As always, you'll reach me by emailing david@stiernholm.com and I'm very curious to hear how you've solved this seemingly small but very annoying problem.  Done! is also available as a newsletter to your email. If you prefer to read rather than listen (or both!), subscribe to the weekly email for free.

Sometimes we get involved in a project or workgroup where everything is happening very fast. All participating colleagues are eager to get moving on what you decide to do and it becomes difficult to keep the decision-making contained to the regular, formalized meetings. So, you make decisions on the fly. But, what if you forget to inform the colleagues that were not involved in the decision what you actually have decided? In this episode, the 588th, I share a tool for keeping track of what you have agreed on. How have you kept track of past decisions made and how has it been useful to your and/or your team? If you have any experience with this method, please get in touch and let me know what difference it has made to you and your company, department, or team. You will reach me by emailing david@stiernholm.com and I will be all ears. 

“Storing” and “doing” are not the same thing. Still, confusing them often leads to a very common structural mistake I see many of my clients make. In this episode, the 515th, I share how to differentiate between "storing" and "doing" and what you will gain by doing so. If you are being honest, is your overview also a jumbled mess of both reference materials and tasks? If this used to be the case but is no longer so, how did you solve the problem? Write to me and tell me. You will reach me, as always, byemailing david@stiernholm.com and I promise to be all ears. (Yes, words do matter. Here, you will find a tip about four words to beware of when writing your to-do list.)

Sometimes there is just not enough time. You have a deadline fast approaching, but what you need to do takes longer than you had anticipated - much longer. What do you do - and could you do - when you are running out of time? In this 514 th episode, I share a model that has helped me plenty of times to feel less stressed and more in control on such occasions. And, if you want to, you can even download the simple model for free. You will find it at https://www.stiernholm.com/en/ambition-step-down Do you have your own method to handle the madness that can sometimes grab hold of us when trying to meet a deadline and finding ourselves with too much to do before it is upon us? Please write to me and share your thoughts - I'm sure you know that I am always on the lookout for tips, tricks, and methods that simplify our lives and structure. you will reach me at david@stiernholm.com. 

Even if we work digitally most of the time we sometimes need to print things. It can be something that needs to be signed, something we need to bring, something you need to complement your hand-drawn sketches with, or something else.  But, we might not have a printer available at any given moment.  If it is not urgent you will have to wait until you are conveniently close to a printer, but then you need to remember that you needed to print whatever it was.  Printing will become yet another thing you have to remember, amongst all the other things you have going on right now. Quite the nuisance. So, in this 513th episode of Done!,  I share three simple ways to make this problem smaller. Do you have another solution to this problem? Tell me about it in an email to david@stiernholm.com. By the way, if you prefer to read as a compliment to listening to my weekly tips, they are also available as a newsletter. Sign up here.

Some tasks you do again and again, week after week. Should you keep them in your to-do list as well? Or, do they belong in you calendar? In this episode, the 512th, I give you my best tips on how to structure these recurring tasks.  How do you manage your recurring tasks? How do you keep track of when they need to be done, and the next time, the time after that? Write to me at david@stiernholm.com and tell me. I am all ears. 

When the tempo is high at work, we all need to prioritize among all the tasks on our list. One popular way to address the issue of what to prioritize is to determine if a task is urgent or not, then if it is important or not, and then put it in the right place in some kind of model (many people use a four-field matrix) or system. Generally, the tasks that contribute to the goals you are responsible for are the important tasks. But, what if you don't have any goals? Or if your goals are unclear? Are you then stuck with prioritizing only by urgency? In this episode, the 511th, I share how to figure out what is important if you lack goals. How have you figured out what is most important in your job? Please share it with me. I collect useful tips, tricks, and methods to simplify both my own and other peoples’ lives. You will reach me, as always, by emailing david@stiernholm.com.

Welcome to the 510:th edition of Done!, about how to more easily choose the right thing to do right now.

Welcome to the 509:th episode of Done!, about how to more easily say no when you need to.

Welcome to the 508:th edition of Done!, about how to work more efficiently from home.

Welcome to the 507:th edition of Done!, about how to make your emailing more efficient.

Welcome to the 506:th edition of Done!, about a structure tip from the world of museums.

Welcome to the 505:th edition of Done!, about how to make following your decided structure easy.

Welcome to the 504:th edition of Done!, about what to do when you unexpectedly get extra time.

Welcome to the 503:rd edition of Done!, about four reasons for keeping a to-do list.

Welcome to the 502:nd edition of Done!, about to relax more easily after your work is done.

Welcome to the 501:st edition of Done!, about how to make your next vacation even better.

Welcome to the 500:th edition of Done!, about a valuable routine inspired by physicians.

Welcome to the 499:th episode of Done!, about how to get fewer stressful days.

Welcome to the 498:th episode of Done!, about the benefits of improving your structure over time.